INVENTORY MANAGEMENT AND CONTROL SOFTWARE

Virtual Splat's Inventory Software is Windows based, Easy, Interactive designed program.

Inventory software is basically the software to maintain stock of the materials, in large/small size business, to expand business with free mind would be a boon to any businessman. Day by day your business is growing, but the maintaining process has no change. The products, the clients, the suppliers, the jobworkers, are growing as you expand your business, but to maintain the stock keeping has been difficult, not only this is the criteria, all men are prone to do some kind of mistakes. Customer relationship is also the important aspect of any business, delay of work, mistakes done on verifying of the material supplied to the customers would, affect any business. Daily all the stock keeping businessmen face these problems.

Virtual Splat, has come with the ideal solution, to this problem.

It maintains the stock on your fingertips, verification with the suppliers, the jobworkers, & then delivering the same with the client's ordered product , is the whole process controlled by the Virtual Splat's inventory software. To verify the products, subparts, which is not manufactured at your end, & are given to the suppliers & jobworkers, the order pending, the cancel order, this whole process will be maintained & controlled by the software provided by the Virtual Splat.

Verifying the purchase order to manufacture, & selling those to the client will be at your ease. The whole manual process is very lengthy & time consuming, to maintain those bulky registers, above all the mistakes done manually. Virtual Splat's Inventory software will give you release from these hassles that you are coming across with the current method of running business. The use of Computers, Bar Code readers/printers/scanner enabled software will only simplify your business needs and will help you sustain your current leadership status. Moreover you don’t need to use separate software for accounting and inventory purposes, considering the needs of the programmer & making it a perfect point-of-sale solution.

With Virtual Splat it will " Now" become, just on the click of the buttons, and be totally burden free, with its best feature is that it consumes very less time & the whole process is on your finger tips.

Virtual Splat manager keeps your accounts up-to-date without any effort.

key Features:

• Consuming less time, which ultimately, benefits the business in growing, so that you can focus on sales rather than maintaining the same.

• Verifying the products, sold to the customer.

• Verifying with purchase materials to the sold materials.

• Managed & Controlled program on your fingertips.

• Stock Taking , allows you to tally your physical stock with computer stock and lets you update your purchase/sale/stock data,intelligently and with ease.

• Maintaining Customer relationship by keeping in touch with the customer's by wishing them on their important dates,sending regular news letters etc.

• The software helps you to maintain customer master with personal details of the customer.

• To analyze on the needs of the customer's requirements, allows you to take orders on phone/through e-mail.

• Bar-coding of your products in user defined format. Allows you to scan bar-code of different type(i.e. system generated,Mr.. Bar-code,product code etc.) and lets you save on bar-code printing for the products having manufacturer bar-code.

• Stock Ledger.

• The software provides, Warehouse Management , which allows user to sale products for multiple Godown and Auto Transfer goods from one warehouse to another.

• Excellent quality of output for Reports, all frequently used reports at the click of a button.

• All reports can be previewed, printed, exported to Excel/Word etc.,or can be faxed or e-mailed.

• Also you need not worry about Accounting codes / Serial no of voucher etc. since the system auto-generates the accounting codes / serial no.

• The Data Management functions:Data Import and Export Facility ,Excellent Data Management, Simplified data back-up,auto back-up on daily basis,Send / Receive Data of your branches spread across the Country, User level/Form level screen access for improved security.

Overall Virtual Splat, also develops the user defined software, the software will be developed as per the user's requirement.


Virtual Splat, vendor of India in "Inventory Software" will streamline your business in such a way that through improved management you will see the profitability of your business grow. In Worldwide, Small & Large size businesses, this program is the actual solution. This management & control program includes customized programming, accounting, fixed assets, and business management solutions.

The design of Virtual Splat is modular. This modular program keeps detailed information about the product, customer and inventory account, you deal with. Being Windows based Virtual Splat is in tune with the latest computer software technology and will be a long time companion to your profitable business.

This modular control program is set to remove, hardships of maintaining the inventory stock of the products, which you been handling the books manually for years & which is a long time process. This control program is a automotive quick book maintenance software. With this management inventory software, you will improve the business practice.

The most important feature of the business Inventory software is that with this fingertips process software, you save lots of time, which ultimately helps you in bringing more collectible business, which in these years you have been neglecting, because of short time span. Now you can divert your attention in bringing more business, rather than consuming time in the day-to-day work. All the tools in this accounting software are controlled by the tools provided to access the computer software as per required. Whether you deal in wholesale or retail business this software is the actual process you need.

One problem in these years of time all the businessmen have come across, is that to expand business is easy, then to maintain the inventory stock, the management & the administration part of the business. To sustain your current leadership status, in this competitive field, is not easy.

Virtual Splat gives you the right solutions for any of your innovative business management & inventory management software. For years of bother free operation, Virtual Splat shall be a reliable companion of your successful free of mind business.

The below mentioned modules will help you to actually interact with the business inventory software. This controlled & managed modules helps you in verifying with the purchase & the sold material. Any business is kept in view that it profits, if you have the record of the minute details on your fingertips which is controlled & managed systematically, you can thus verify & use in the sales as per you want & prosper the business.

The above described features, of the Virtual Splat 's inventory controlled & managed software, have been explained to just be user friendly to not only, all the users who are regular on the web, but also for the users who are new on the web. The intention to be specific, interactive, is to let you know that "Virtual Splat" tries to give the best solution of all your queries & is reliable for the same as mentioned.



This below listed modules will be the step by step accessible managed & controlled program.

1. Master's Module
2. Order Module
3. Job Worker's Module
4. Sale/Purchase Module
5. Others Module
6. Report Module

• Company Module
• Client Module
• Supplier Module
• Job worker Module
• Category Module
• Product Details Module
• Semi finish And Raw Material Module
• Raw & Semi finished Opening Stock Module

2. Order Module:

• Purchase Order Module

3. Job Worker's Module:

• Issue To Job Worker Module
• Receive From Job worker Module

4. Sale/Purchase Module:

• Purchase Chain Module
• Sales Invoice Module

5. Others Module:

• Order Cancel Module
• Rejection Module
• Chain cancel Module
• Scrap Received Module

6. Report Module:

• Current Stock Module
• Pending Order Report Module
• Job worker Statement Module
• Raw Material Module
• Product History Module

Below you can view with the picture of the modules, of the above mentioned Modules , to give you the step by step guidance to access this control program software, easily.

1. Master's Module:

• Company Master Module
  
  

Company module is the first & foremost module wherein without log gin in this module you cannot further access or even view the software. Any company or firm is always registered & when a company is registered it has some kind of data which has to be implemented in various aspects of business.

All the required data is mentioned in this module where you can keep your company's information like company's name, its codes no, address. Its contact no., Fax no., e-mail address, web, B.S.T no., C.S.T no., Assesses code no., Ecc no., Reg. No. Of factory, all the required details needed are mentioned in this Module.

• While entering the software, you have to select the company name under which you want to enter the transactions.
• You can enter the required details for generating reports & tax purpose.
• All the transaction entries will get saved under the currently logged in company id.

When you select a particular company & log in you can then add the other companies also, at the same time. You can also give your B.S.T No. and C.S.T No., which will help you while generating forms and reports.

• Client Master Module
  
  
  

Client's are the Most important persons in any of the business field. In this simple & controlled software you will enjoy managing the business with your clients just in your fingertips. Customer Relation Management (CRM) is very important aspect of any business, which will be satisfied with this controlled program.

This is a database module where you can keep your Client's information like company name, their codes no, address and all the necessary details needed in this form. All the client's information will get stored in this module. Also if these records are saved & controlled in your fingertips you are likely to get in touch with the client more comfortably.

• You can enter all the contact details about each Client, which will be utilized while creating reports.
• The concern person name and his contact details will help you to easily stay in touch.

These days for innovative business management the "Bar-code" machines are utilized. Bar-coding of your products in user defined format. Allows you to scan bar-code of different type(i.e. system generated, manufacturing, Bar-code, product code etc.) and lets you save on bar-code printing for the products having manufacturer bar-code.

• To enter the code is become necessary, because it not only helps to refer the record, code no. wise, but also helps in the "Bar-code" machines which refers with the bar-code system.

Information about Client's tax numbers can also be entered here.

• It is some times necessary to mention Client's tax numbers like his Central Sales Tax Number, Service tax number, Bombay Sales Tax Number etc. Once you have entered those details with the Client's name, you can print those values in legal reports.

Other companies you own can be linked with each Client. If any of your Client is dealing with another Company you own. You don't have to enter his details every time you logged under new companies. Just select the companies with which the Client is working and it the Client name will automatically be listed under those companies.

• Supplier Master Module
  
  
  

All the Suppliers are also important because you try to fulfill the clients Ordered product through them. In case some of the materials you cannot manufacture then we are liable to satisfy them through suppliers. They supply you those Semi finish & Raw Materials & Raw Products which are required to complete the Clients product.

This is a database form where you can keep your Supplier's information like company name, their codes no, address and all the necessary details needed in this form. All the supplier's information will get stored in this module.

• You can enter all the contact details about each supplier, which will be utilized while creating reports. The concern person name and his contact details will help you to easily stay in touch.

These days for innovative business management the "Bar-code" machines are utilized. Bar-coding of your products in user defined format. Allows you to scan bar-code of different type(i.e. system generated, manufacturing, Bar-code, product code etc.) and lets you save on bar-code printing for the products having manufacturer bar-code.

• To enter the code is become necessary, because it not only helps to refer the record, code no. wise, but also helps in the "Bar-code" machines which refers with the bar-code system.

Information about supplier's tax numbers can also be entered here

• It is some times necessary to mention supplier's tax numbers like his Central Sales Tax Number, Service tax number, Bombay Sales Tax number etc. Once you have entered those details with the supplier name, you can print those values in legal reports.

Other companies you own can be linked with each supplier.

• If any of your suppliers is dealing with another Company you own.
• You don't have to enter his details every time you logged under new companies.

Once you enter the supplier in the "supplier master form", you cannot delete the supplier from the "supplier master form 's" record because the "table order maser" tool includes all the related record. Just select the companies with which the supplier is working and the supplier's name will automatically listed under those companies.

• Job worker Master Module
  
  
  

Job workers play the same role likewise of Suppliers, some times you cannot provide or complete the Clients demanded product due to any of the reasons. But ultimately, You can be helpful to the Client's through these Job workers. They can complete the product & return the same given, to satisfy the clients ordered product. But if the records of the material given to Job workers are specified in details & in your fingertips the work becomes smooth, & you can thereby grow in your business well.

This is a database form where you can keep your Job Worker's information like company name, their codes no, address and all the necessary details needed in this form. All the supplier's information will get stored in this form.

• You can enter all the contact details about each Job worker's, which will be utilized while creating reports.
• The concern person name and his contact details will help you to easily stay in touch.

These days for innovative business management the "Bar-code" machines are utilized. Bar-coding of your products in user defined format. Allows you to scan bar-code of different type(i.e. system generated,mrf. Bar-code,product code etc.) and lets you save on bar-code printing for the products having manufacturer bar-code.

• To enter the code is become necessary, because it not only helps to refer the record, code no. wise, but also helps in the "Bar-code" machines which refers with the bar-code system.

Information about Job worker's tax numbers can also be entered here.

• It is some times necessary to mention Job worker's tax numbers like his Central Sales Tax Number, Service Tax number, Bombay Sales Tax number etc. Once you have entered those details with the Job worker's name, you can print those values in legal reports.

Other companies can be linked with each Job worker's.

• If any of your Job worker's is dealing with another Company you own.
• You don't have to enter his details every time you logged under new companies.

Once you enter the job worker in the "job worker master form", you cannot delete the job worker from the "Job worker master form 's" record because the "table order master" tool includes all the related record.

Classification Master Module

You need to define the "Product" ordered by the Client, which also helps to keep the record of all the products later when they are multiple.

It helps you to know the manufacturing materials required to complete the Defined Product .

You also need to define the category of the product. Its finish, size ,the go down name where it is placed,& what quantity required. Which then becomes the "Defined Product" . This further helps in the Sales Invoice Module, Pending Order Module, Product History Module, required by the client.

When you define a product you have to define those sub parts of the semifinished product. To complete a "Defined Product" you need semifinished products. For example To make a "Wooden Table" ,you need wood etc. To make a "Plastic Bottle" ,you need raw material like plastic etc.

Thereby their Opening Stock also should be mentioned. These Semifinished & Raw Material & Opening stock reports of the product are the further Modules given below.

Classification Master Module
Includes Category, Finishing, Size, Go down, & Unit Of Measure

Category Master:

Category and its excise code will be created in this Module.

1. While defining any product, you have to mention the category name, which will be populated from this table.
2. The excise code will be printed while generating legal reports, this will avoid errors by automatically relating with category. To enter the code is become necessary, because it not only helps to refer the record, code no. wise, but also helps in the "Bar-code" machines which refers with the bar-code system.

Finish:

You can create the type of finish in this module.

1. While defining any product, you have to mention the finishing you want, which will be populated from this table.

Size:

You can create the type of size in this module.

1. While defining any product, you have to mention the size you want, which will be populated from this table.

Go down:

You can define multiple go down in this module.

1. This will help while transferring the goods from particular go down. You can add & define no. of go downs you want It helps you to know how much stock is placed or transferred in which particular go down. It helps you to know how much stock is placed or transferred in which particular go down.
2. At the end of the day you can see the stock report go down wise. You can see that which stock is placed where.

Quantity type:

You can define types of quantity in this module.

1. You can define the type of quantity needed.




2. This will help you also in converting the type of quantity in any type of measure.
   

This is the major advantage, which helps you to convert any quantity type of stock according to the unit of measure needed.

• Product Details Master Module

This module is basically to define the "Design No."of the product. Whether the Product has single or multiple Raw Materials. The Opening Stock & the Rate of the product is defined here.

Includes:

1. Category: You have to choose & enter the category that you have already created in the classification form, which will help you in other forms to define the product.
2. Excise code: You have to choose & enter the Excise code that you have already created in the classification form, which will help you in billing.
3. Design no: You can create & enter the type of Design no. you want in this form.
4. Single & Multi" button is given to select that the product can be completed with the single raw material supplied or there are various (multi) raw materials required to complete that product.
5. Size: You have to choose & enter the type of Size that you have already defined in the classification module.
6. Finishing: You can choose & enter the type of finishing which you have already defined in the classification module.
7. Rate: You can define the rate that will help you in calculating amount of the product in quantity wise.
8. Opening Stock: This will give you the information of the stock with what no. of quantity the stock was started.

• Semi finish And Raw Material Master Module
  
  
  

In this module you can add the weight & the size of the raw material( e.g. Brass Rod shown in the adjacent picture is the raw material) required to complete the Product.
Includes: Product names, Semi finish Product, Weight, Raw material size

1. This module gives you the details of the raw materials & semi finish material needed to finish the product.
2. The product name comes from "Product Masters" form that had been already defined in it.
3. You can enter the Semi finish material, the Weight, & the size of the Raw Product.

4. This module will help you to keep the record of all the materials needed, to analyze& give the estimation of the finished product accurately while receiving it from job worker.

• Raw & Semi finished Opening Stock Module

You have to mention the Opening stock of the "Raw Material" required for the Finished Product. You can enter the Units are defined in Kgs,or PCs

Includes: Item No., Size, Opening Stock, Unit & Rate

This module will give you the information of the "Semi finish " stock collected at the start of the software or the accounting year.

Purchase Order Module

This module enables you to keep the record of the order given by the Client of the product, which further helps you to verify with the order given. This also helps to analyze, on the comments given, the quantity, & on the rate ordered at.

Includes :

View Order:

1. This module will give you the information of Name of the Party or Order No
2. On which date the purchase order had been issued.
3. Order No. Date, & clients name will be mentioned.
4. This module keeps the record of the client's order given to you.
5. This module also helps you to know the total amount of sales transaction done with the client from that particular month. Which not only helps in maintaining the stock of the materials of that client accordingly but also helps to give some discount given to the same client.

Order Details:

1. Order no: You can enter Order no., it helps you to keep the record of the bills while referring the bills no. wise.
2. Date: You can enter Date, which is to be mentioned for the record of the material on which date the order has been taken.
   
3. Comments: You can enter Particular comments, which are to be noted down, & which is to be undertaken & implemented while taking the order.
   
4. Product name: You can enter Product name, which will show which product, has been ordered to be purchased.
   
5. Quantity, Rate & Amount: You can enter Quantity, Rate & Amount which will help you to give the estimation, & to compare the purchasing cost with the selling cost.

• Issue To Job Worker Module
  
  
  
  

This Module is divided in two parts Issue To Job Worker Module & Received From Job Worker Module

This module is kept in view, that it not only becomes easy but also specific that whatever materials are given to the Job Worker's to complete is returned material wise. On which date the materials are given & also on which date it has been returned.

This module is the Issue To Job worker Module (Receive From Job worker is further given below after this.)

Includes:

Issue Order:

1. This module will give you the information of Name of the Party or Challan No..
   
2. On which date it had been issued.
   
3. Issue No. Date, & Job workers name will be mentioned.
   
4. This module keeps the record of the work given to job worker by you.
   
5. This module also helps you to know the total amount of transaction done with the job worker from that particular month.

Issue Details:

This form will give you the information of the Name of the Job Worker, Challan No., Date Comments, Product Name, Quantity, Charges, Go down & Name of the Product to be made ,its charges.

This will help you to keep the record and also to know what materials are pending while receiving the issued materials.

• Name of the Job Worker: You can enter the name of the job worker.
  
• Challan No.: You can enter the Challan No. You can also enter multiple entries of the party's transactions in the same challan.
  
• Date: You can enter the Date on when it is issued.
  
• Comments: You can enter Particular comments, which are to be noted down, which is to be undertaken & implemented while taking the order, when it is issued.

You have to enter both products name issued to the job worker, i.e. the semi finish products name & the raw material required to complete the semi finish product.